Deadlines

Registration Fees

Registration fees are in Euro and include 22% VAT.

Abstract Submission and Registration

For each accepted paper, at least one author must pay the full registration fee for the paper to be included in the proceedings and conference program.

Social Events Participation

Help us not to waste any food or other planet's resources!

Organizers will reserve your seat only if social program items are properly flagged in the registration form.

How to Register

1. Create your account. Please avoid creating multiple accounts as it will lead to potential malfunctions and incorrect management of your registration.
2. If you already have one, simply log in and register.
3. If you have forgotten your password, you can reset it by clicking on "FORGOT PASSWORD?".
4. Select your Registration Category.
5. Once you have completed your registration, you will receive an automatic registration confirmation with a summary of the options you have selected.
6. If you do not receive this e-mail, either your e-mail address has been entered incorrectly, or the registration process has not been completed.

Registration Info and Other Services options may be edited or purchased by re-entering your account until 20 September, 2026. Simply log into your account to do so.

The automatic system will send you an email only if you purchased additional items.

Payments

Fees must be paid in euros (€) and can be settled via credit card (Visa, Mastercard, American Express) or bank transfer to Sistema Congressi. Our online payment system, Xpay, provided by Nexi, ensures the security of your transactions.

If you choose bank transfer, please complete the registration form first. Bank transfer details and instructions will be provided in the registration confirmation email.

Please note that admission to PRO-VE 2026 cannot be guaranteed until full payment has been received.

Registrations with outstanding or delayed payments will be automatically cancelled without prior notice.

Invoice

The invoice will be issued and emailed in PDF format after receiving the payment.

Should the invoice be needed in advance for the payment to be issued, please contact the agency to request it: registration@sistemacongressi.com

Ensure that all invoice information is correct and complete. The attendee's name will always be included in the invoice description. Consistency in billing data is mandatory.

1. If you select "billing to ME as a private person" it means that YOU'll pay, and the invoice will be in YOUR name. Please fill out all the mandatory fields with YOUR personal details.
2. If you select "billing to a COMPANY/UNIVERSITY/INSTITUTION" it means that THEY will pay. Please fill out all the mandatory fields with the billing details of your Company/University/Institution, including invoice recipient.

If you have a Taxpayer Identification Number (TIN, VAT, Fiscal Code, etc.), you must provide it. Please double-check the number you enter. If you don't have one, simply write 'NONE'.

Failing to provide the right billing invoice details will result in wrong invoices. A handling fee of 25% of the invoice total amount will be withheld by the agency in case a new invoice with amended data is requested.

For Employees of Italian Public Institutions Only

If a participant needs the invoice to be issued to their Italian Public Administration, the following procedure must be followed:

1. Complete the online registration.
2. In the billing details section, select "PUBBLICA AMMINISTRAZIONE ITALIANA" from the menu that appears by clicking the "INTESTAZIONE FATTURA" field and enter the Codice Univoco Ufficio.
3. Send to registration@sistemacongressi.com either a Buono d'Ordine or an email containing all information required by the participant's Public Administration for issuing the electronic invoice under split payment regime.

The Codice Univoco Ufficio (UO) can be searched on the AGID portal.

Cancellation Policy

Cancellation must always be confirmed in writing by emailing registration@sistemacongressi.com.

Refunds are normally processed via reversal on the credit card used for payment; in this case, no additional information is required.

In the event that a bank transfer is required for the refund, participants will be contacted directly by the Secretariat in order to protect them from potential fraud.

Refunds of fees, minus a Euro 50,00 administrative fee, will be issued for cancellations received before 20 September, 2026 (23:59 CEST). After this date, no refunds will be possible. Refunds will be processed after the Conference. No refunds will be granted in the case of a no-show.

In the event of the conference being cancelled at any time due to force majeure or other reasons beyond the control of the Organizing Committee, registration fees will not be refunded. Neither the Organizing Committee nor the Organizing Secretariat will be liable for any other costs or losses incurred, such as transportation costs, accommodation costs, financial losses, etc. Participants are highly encouraged to obtain their own insurance policy covering such events.

Usage of Media Material Taken at the Conference

By attending PRO-VE 2026, you acknowledge and agree as follows:

1. to be photographed, filmed or recorded
2. that the organization of PRO-VE 2026 may use this material on its website or in electronic and print publications and on social media
3. due to the prevalence of mobile recording devices in today's world, PRO-VE 2026 Organizing Committees disclaims all liability for the capture of your image in any multimedia format by other attendees at the event.